Develop an agenda and plan the process for your meeting.
This will help you ensure that you select the appropriate technology to support your process (link appropriate technology to agenda items). This will also help you facilitate the meeting, and track the meeting’s success.
Build some informality or fun into the agenda.
Add a short ice breaker, game or activity. Develop ways to nurture a feeling of social presence and inclusion, or “being there”.
Vary interaction styles.
Variety is the spice of life! Even the most creative minds can be dampened by a repetitive process. Try different techniques at your meetings for attaining similar goals. Mix electronic and verbal interaction modes during the meeting if possible.
Actively facilitate the meetings.
If some team members haven’t spoken, ask if they have anything to contribute before closing out discussion. If the meeting is conducted in a language that is not native to all team members, provide a “think break” for non-native members to get their thoughts together.
Implement Best Practices for meetings using different technologies
Don’t try to reinvent the wheel. There are best practices around technology usage, many of which are common sense.
Please email us to find out more: info@kivacollaboration.com
- Caroline
